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The Work Order System allows for the online creation of a work order by the Admin personnel for any member in the system. It can assign a time frame and priority to the work to be done as well as an individual from the company who will be assigned the work. The system can be customized to track the progress of the work order and assign it a status based on information such as percentage completion, parts requirements, attempts to contact, etc.
The system can allow for an image to be taken of the property and uploaded to the database for viewing on the site for various purposes such as a record of work completed. If the work order requires billing, the system can allow for an invoice to be generated and posted in the system for a member to pay and an online payment option can be provided.
Additional features will:
• Allow for mark up of labor and materials
• Create separate payables to vendors
• Transfer maintenance charges automatically to owner's statements
• Interfaced to owner and guest records for billing
• Track material and labor mark-ups
• Provide a database of all maintenance contacts (preferred plumber, electrician, etc).
• Provide history of all maintenance, improvements, inspections, etc.
• Provide an archive or library menu of warranties and other homeowner information
• Transfer charges to the individual accounts without redundant data input
• Provide reminders on work orders that are due
• Integrate description information in order to eliminate redundant data input
• Run reports for open work orders for each employee
• Be links to General Ledger
• Maintain data on billable and non-billable items
• Easily change billable items based on the budget
• Bill any relevant groups, associations, units, etc.
• Summarize by groups and report cash transfer by month/quarter/etc. |
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