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This module can provide an automated process with which to manage the facilities maintenance and replacement requirements. This system will come in the form of a dynamic, Web-based application that can be modified and managed and/or viewed by any authorized user or member.
This application will take into consideration a host or required elements, such as (but not limited to):
• Special Assessments
• Annual Maintenance Budget
• Capital Reserve Replacement Fund totals
• Plumbing costs and requirements
• HVAC costs and requirements
• Roof replacement costs and requirements
• Waterproofing costs and requirements
• Fire protection costs and requirements
• Painting costs and requirements
• Paving costs and requirements
• Etc.
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This information will help to provide association board members and residents with real-time, decision-impacting data, such as (but not limited to) The Total Estimated Life Expectancy, the Estimated Remaining Life and the Expected Replacement Cost of HVAC, paint, paving, roofing, waterproofing, plumbing and all other maintenance related issues as per client 's requirements. The application will illustrate the:
• Projected Beginning Cash Balance
• Projected Earnings on Reserve Funds
• Annual Reserve Funding Requirements
• Projected Ending Cash Balance
• Projected Cash Outflow
• Etc.
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The application will empower the administrator to change percentage rates (such as interest rates, inflation rates, changing industry standards, etc.) and other cash total influencing factors on a system-wide basis. The application will extrapolate costs and provide facilities assessment forecasting over a time period that will be determined by the client. The application:
• Will allow for rolling forward each year to a new 5-year plan
• Can escalate costs to extrapolate for a future project
• Can be modified due to challengeable frequencies
• Allow for new cost input modified due to a change in vendors or changes in state law requirements
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Vendor Data - This application will provide a vendor database where information, specific to all approved vendors, can he stored and managed. It can be used to facilitate:
• How vendors bid on work
• The negotiation of a category rate for HVAC and plumbing on an annual basis
• The dissemination of architectural rules and request procedures
• The community's detailed check-in procedure against the request
• The acquisition and archiving of building permits
• The accessibility of contractor licenses
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